Landlord backed out of an agreed (but not signed) new fixed-term lease renewal 45 days before the expiry of the current one. What are my options?
TLDR
I am renting a property in Osaka under fixed-term lease agreement (定期借家契約), due to expire at the end of Nov 2026. The agents were supposed to send me a new fixed-term agreement but after we negotiated and agreed on the terms about 5 months ago, and after what I now see as “buying time” until now, they bailed out today saying that there was a change of circumstances. Due to legal reasons (ongoing adoption process with already vetted living arrangements), I don’t want to move out so suddenly.
I am looking for advice on how to proceed from anybody who might be familiar with the issue, please.
The problem.
In Dec 2025 I received a formal notice of termination upon expiry (定期賃貸住宅契約終了についての通知), along with a proposal for a new fixed-term lease agreement.
We negotiated the terms of a new 2 year fixed-term lease agreement with the agency, and following discussions with the property owner, we agreed on new terms in May 2026.
We were informed that the renewal documents would be sent two to three months prior to the expiration of the current lease, and that the process would be finalized upon signing.
In mid-Sept 2026, I asked for an update and received confirmation that the new lease agreement would be sent to us shortly.
Not having heard since, this week (mid-Oct 2026) I asked again.
Today, about 45 days from the expiration of the current lease, the agent said that the circumstances have changed and that they will not proceed with the new fixed-term lease agreement.
Given the sudden change, and as a way to counterbalance the problem they have created, they proposed that we vacate the property in “about 3 months”.
To further compound the issue, me and my wife are in the middle of an adoption process, the current living arrangements have been vetted and approved by the relevant authorities and the family court proceedings will be based on that evaluation. Moving out now would mean invalidating part of the process done so far, and possibly introduce months of delays.
Several months ago, we made the agent aware that we are in the middle of an adoption process. At the time, I informed them that there was a new occupant and sent them the updated certificate of residence (住民票), along with all the info they required.
We don’t really want to move out, because we were planning to do so at the end of the following fixed-term lease, and because we needed to provide stability both to the child and to the relevant authorities.
For lack of better words, naturally, I am disappointed by the lack of reliability of the gentlemen I am dealing with..
What I think of doing.
We are thinking that maybe we could reply as follows:
Q1 .ask details about the changes of circumstances
Q2. try to negotiate a 1 year long new fixed-term lease with the property owner.
Q3. ignore (for now) their “you can leave in 3 months” “offer”.
The idea behind that is that we can maybe:
R1. better understand the property owner’s POV
R2. enable them to re-rent the property earlier than originally anticipated, with the bonus of a just slightly delayed reikin (礼金) pay-out from the next tenants in 1 year (which I suspect might play a part in this). This should buy us enough time for the family court proceedings to run their course, after which we could freely move out because we would no longer be constrained by the vetted living arrangements.
R3. do not immediately take an adversarial step.
The ideal outcome for us would still be to stay on the originally agreed new 2 year fixed term lease. We like the area, the child gets along with the neighbours and shop owners, and staying for longer would allow us to account for possible delays in court proceedings.
However, we can somehow compromise.
All negotiations are written in the Line App, and I have downloaded them for safety.
Which recourse do I have?
Does anybody know of free legal advice I could pre-emptively get access to, just to better understand where my family stands?
Any paid legal advice people have experienced with?
As a note, I can speak Japanese to a certain extent, but I believe that I would not be able to follow a complex legal discussion in Japanese, so anything with English support would be preferable. Missing that, I would still do my best.
Thank you all for any advice.