I've been wondering if AI is actually useful for managing tasks, not just helping you write a to-do list.

Most task apps still require you to organize everything yourself. Add tasks, set deadlines, sort them into projects, change priorities, etc.

I'm curious if anyone here has tried using AI for this. Like, just telling it what you need to do and letting it organize everything for you, instead of manually managing your lists all the time.

Does it actually work well? Or do you end up spending more time correcting the AI than just doing things yourself?

Would love to hear from people who've actually tried it. What tools are you using?

Three things, the first one is the one that actually hurts me physically (this is all desktop MacOS app fyi):

If you've got a parent task with loads of sub-tasks and you multi-select a few to reorder them..... they constantly end up nested BY ACCIDENT under a neighbouring sub-task instead of staying under the parent. Happens most when you drag to the top. And there's no undo. I did this with eight tasks last week and the only fix was recreating every single one by hand. Just give us undo on drag/drop, or an outdent / "move to parent" that works on a multi-select. Either would do. pls! You guys have been doing so well this year i loved the color by label in calendar legit life changing. Keep it up plspls 😭

Second, on mobile the calendar sometimes goes blurry when it's coloured by label?? Not sure if anyone else has seen this but... only fix is switching to project colouring, letting it render, then switching back. Doesn't happen every time but often enough to be annoying.

Third, multi-select in calendar view. Being able to grab a few tasks and drag them to another day as a block would be GREAT X10.

Curious if anyone has run into any of these too??

Are there any alternatives to TaskCalSync?

It seems to have simply stopped working, and I emailed their contact, which promises 48 hour response time, and havent heard anything back in 3 days.

The function TaskCalSync provided is pretty much the core of my ToDoist workflow, and without it, I dont have much use for ToDoist...

Who has a good solution for this: I have a number of tasks, some of them recurring. Sometimes they're scheduled and pop up in my Today view, but I can't act upon them right away, because I might be waiting for something else. I can't re-schedule them (because I don't know how long I'll have to wait) and I don't want to postpone, if it's a recurring task. I label them as "waiting" but I can't exclude certain labels from Today or Upcoming view, right? So they remain on my view as "overdue", but there's no "elegant" way to hide them. Any ideas or workarounds? Am I missing something?

So I'm trying to use the project colors but I'm either blind or the "grey" that's available is identical to the "charcoal" that's available, and both are identical to the color of items from the inbox.

Can someone help me out? Are these all the same or am I doing it wrong?

I have been using Todoist for 5+ years now, and I recently just noticed a metric on the "Today" page (where I mostly operate from day-to-day) I've never noticed before:

In case anyone else isn't aware, this metric represents the total estimated time required to complete your tasks scheduled for today (sum of the durations you've assigned to your tasks). Tasks without assigned durations don't contribute to the total, so the full list of tasks could realistically take much longer than the value shown for that metric.

This is really helpful, especially if you are trying to gauge if you are overloaded on any particular day and need to reschedule tasks..

I felt the need to share it with others in case more people were overlooking that like me!

I like using Ramble to speech-to-text tasks, but I wish I could do the same with Proton Calendar. Does anyone have success using Todoist to manage calendar-type events in addition to tasks?

I wish there were projects in Todoist, like genuine ones.

So that you don't have to find a workarounds. Like see a task as a project, its subtasks as next actions.

While labeling it a "project"

Todoist is the best task manager in the entire existence.

Nothing smoother exists.

But if it had just a simple option.

It doesn't ruin their focus. It just lets you distinguish between tasks and projects. That's all. So that you can turn it on and off. I'd sell someone's liver for that kinda option.

What do you think?

Hi ,

I'm moving my tasks into Todoist after years of scattered notes (Telegram chats, Apple Notes, a paper notebook). I'm a teacher, I do campus ministry, and I have two little kids, so there's a lot going on every week.

Here's the workflow I'm planning:

- I only talk to **Claude** (the AI assistant), which is connected to Todoist.
- I say: "On Friday I need to pick up a letter." Claude creates the task in Todoist (so I get the reminder) and adds a row to a **spreadsheet log**.
- Later I say: "Picked up the letter, paid $50." Claude completes the task in Todoist and updates the log with the completion date and the note.

So Todoist handles reminders and recurring tasks, and the spreadsheet becomes a long-term record: what I did, when, how much it cost, any comments. I never type in two places.

Questions:

1. Has anyone connected Todoist to Claude or another AI like this? How reliable is it day to day?
   
2. Is a separate log worth it, or would Todoist comments plus completed-task history be enough?
   
3. When I check something off directly in the Todoist app, how would you keep the log in sync? I was thinking of a weekly review where the AI pulls completed tasks and updates the spreadsheet.
   

4. Is Pro's full history worth it for this, or does the external log make it unnecessary?

5. The todoist free option will be enough?

Or maybe otjer alternative

Thanks!

I love Todoist. I've been a premium member for a long time now, but it's becoming quite expensive. I need the premium perks to continue operating how I am with Todoist.

I'm wondering if I should change apps? I came across this app, and it operates similar to Todoist. However, it just doesn't have that Todoist feel.

It practically does what Todoist does in every way, it's cheaper for premium, and even has a lifetime premium option. It even has a web-based option like Todoist!

Has anyone ever used this other app (Tasks), and is it worth the change? Or is Todoist the best app for productivity so far?

I know it highly subjective, but is anyone also observing drop of quality in how Ramble recognizes what we want to add?

I’m using this feature from the very beginning and at first it was absolutely stunning. I was able to say incoherent stuff, in non English language (polish to be precise) and out of this it was able to create reasonably sounding tasks. Moreover I could edit them using natural language (combine these two, scratch first, swap, whatever). It was comparable (and actually better) to voice experience with ChatGPT. In particular it was usually able to figure out proper names and write them correctly.

Now it seems I’m talking to Siri. Task editing later? Forget it. I tried loud, slow, dropping proper names, not adding to project, not adding due dates… nothing helps. It still kinda works - 75% of time it creates a task, that is what works.

Anyone else experiencing similar symptoms?

OK, I'm very visual. I would love to be able to have project tasks listed in their project colors (the whole task text, not just the check circle icon).

I know you can highlight calendar entries, but rarely use the calendar layout. I haven't been able to find a link to submit ideas or suggestions on their web site.

I've been using the idea of a to-do list to keep track of things, but sometimes I wonder how much time we actually spend managing our tasks instead of getting them done.

For those of you using Todoist:

• How long does it usually take you to add a task and put it in the right project, add labels, set a due date, etc.?
• How much time do you think you spend organizing and maintaining your tasks on a typical day?
• Do you organize every task properly, or do you sometimes just throw it into your Inbox and deal with it later?
• When plans change and tasks pile up, how much effort does it take to reorganize everything?

I'm curious whether this is just me overthinking my system or something other Todoist users experience too.

When I run some projects, I find Gantt charts useful - For some of my clients, having a visual way of understanding duration and how long a task will take is super helpful.

I regularly see people talk about a tool called Gantify, but when I've looked into it, it's yet another subscription and not a very well-priced one either.

Has anyone managed to work out a workaround or find an alternative way to represent Gantt within Todoist? I suspect it will be within the calendar view?

Thanks!

Apologies if this has been asked before, but is there a way to mass import existing Apple Reminders into Todoist so I can start using it?

Just want to say I am a big fan of Todoist and have been using it since 2019 regularly. I have been thinking of trying out Pro but have a little bit of a question I couldn't find a clear answer to.

I had 7 projects before the introduction of the limits, so I have been able to keep using the 7 projects while still being on the free version. Number of projects are 7/5 but I am able to use and edit all 7.

Now I know if I upgrade to Pro and then go back to Free the new projects I created while under Pro become read only. What I'm wondering is if I go back to Free do I lose the 2 extra projects I had since the pricing changes? I do want to try Pro mainly for the templates and calendar view but I will go back to free if it is not too useful. I don't want to lose my 7 projects because I tried this.

Has anyone tried anything similar? Any thoughts?

Good day Todoist family.

I’m excited, this is, I think, almost 11 years in the making. When I reached Grandmaster, the wonderful support team at Todoist, sent me a Todoist coffee mug, which I still use today. I thought it was phenomenal. I felt like I was a part of an international productivity family.

I know the Enlightenment is also gonna unlock the golden theme, which is gonna be nice with the dark theme.

I wonder what exclusive club would I be invited to once I reach the final level.

923 to go.

Any advice and wisdom from those enlightened ones in the Reddit world?

Mujasi

Please excuse my ignorance but I am looking for examples of how Todoist users are using the ChatGPT plugin. I fully embraced Todoist several years ago after wandering the task manager desert for a decade and it has been a gamechanger for me. On the one hand, then, I am reluctant then to mess with a system that has worked for the good. On the other hand, I am curious to see if integrating ChatGPT would enhance that good and make organizing my life even more efficient.

I'm curious about how people decide which tasks are worth writing down and which ones they just handle on the spot.

Do you put everything on your list, from small chores and quick errands to important work projects? Or do you only write down tasks that are easy to forget, take a lot of time, or have a deadline?

How do you decide what's worth tracking and what's not?

I'd love to hear how you approach this, especially if you've found a system that keeps your to-do list manageable without letting important things slip through the cracks.

When I shared Enhanced for Todoist earlier this year, I got a lot of positive feedback, and a lot has changed since that first post. I'm excited to introduce version 2.0, a big update with many new features. I think you'll like the polished design and how much you can customize.

For those who missed the first post: Enhanced is a free web app that gives you a new interface for your Todoist account, with features Todoist doesn't have, like an Eisenhower matrix or task durations. It's completely free, and your data is never sent anywhere except to your own Todoist account.

New in version 2.0 (or added since my first post)

Choose your layout : pick a floating sidebar or a floating page. Then choose a colored version or a more neutral one with an accent color of your choice, including custom colors.

A task list that shows what you want: choose which properties appear on each task (description, dates, labels and more) and in what order.

Reorder your sidebar : choose what appears and in which order, so the app fits your workflow. Anything you remove from the sidebar is still reachable through the search bar. You can also reorder your workspaces.

Refined design: nicer details, rounder buttons, and better-looking boards.

Open tasks as a window or a side panel: you choose.

Notifications, project sharing and comments : check your notifications, share a project, and add comments, including emoji reactions to existing comments.

Project icons: choose the icon that best fits each project.

"I have time": tell the app how many minutes you have, and it shows every task that fits in that time.

Checklists in task descriptions: for when you don't want to create subtasks.

"Gathering dust" in Someday: tasks that have sat in Someday for too long are grouped together so you can decide what to do with them.

Customizable dashboard: choose the order of each card.

Already in version 1

• Task durations, even for tasks without a date or time
• Today, Anytime this week and Someday views
• Eisenhower matrix
• Daily and weekly review
• Folders for personal projects
• Subtasks visible by default
• A better logbook of completed tasks
• Dashboard
• Quick tasks shown at the top of your list
• Links

Data safety

Everything is stored in Todoist, including your settings and project icons. Nothing is sent anywhere else.

Links

Try the app for free on https://todoistenhanced.julesbertolino.fr/ and check the changelog on the GitHub page.

If you want to support the project, you can buy me a coffee.

Some of you may share my frustration at having to individually expand calendar cells with hidden tasks. I am referring to those thin, gray “N more” buttons (where N=1, 2, 3, …)—a poor workaround for the fixed calendar cell height, which is mainly dependent on the size of the browser window. The issue occurs both in month view and in the “untimed” row of the week and three-day views.

This userscript (https://anonymous.4open.science/r/todoist-cal-userscript-DDC6/) lets Todoist dynamically adjust its row heights so that no events are hidden. Written in JavaScript, it operates entirely on the frontend.

I was trying to posts screenshots but I guess, my Reddit account only allows one image or a video. Anyway.

As like many of us long time Todoisters… quite of few of us have longed for a built-in Review filter in Todoist, that would design a function of examining the health and progress of a project within the intervals that we stipulate. This isn’t a rant or complaint, just an observation that a comprehensive Review filter that can allow users to flip through projects up for review is a much needed missing feature.

So I rigged one up. Its not on the level of other productivity tools native Review system, but it works. And… primarily, it keeps me inside of Todoist instead of going to another solution for that project management capability.

I carefully designed two Apple shortcuts that does the job that I need. The first one is called “Start Project Reviews”. Using Todoist API, I designed this shortcut to look for links. The links are uncompletable tasks (UT) tagged with a ‘review’ label, that are direct duplicates of the naming convention of the corresponding project. Each UT has the frequency and labels of that project that will show up in a designated filter called “Review”. Once I run the shortcut, than each of the UT are converted to completable tasks. Selecting that task link, directs me to the project. I handle whatever business in that projects. Once I’m completed or “reviewed” the project, I complete that converted UT. For the day. This leads me to my next shortcut.

The second shortcut is a 🔐 Lock All Projects, which uses the API to run a search for all completable tasks that have a ‘review’ label. Once it recognizes that task, it converts the task to an uncompletable tasks (UT). The unique adjustment with this shortcut, is its scheduled feature. I have this shortcut schedule for 9:30pm each night. That way with each project that is due for review in a day, it is always an UT. And when I’m ready to review projects, i run the first shortcut manually, and look forward to the automated shortcut to run in the background later.

It’s a workaround for the lack of feature. But it is working out to be a really damn good work-around. Although, I have two to three clicks to get to a comprehensives “Review” system, it works because I get to determine the review frequency and go directly to each project that I have spinning at that moment.

Maybe…. Just maybe…. Todoist users can continue to push the necessity for a comprehensive “Review” system incorporated into this powerful tool.

Mujasi.

When organising tasks, I can assign them as P1/P2 etc. which is great.

However, I find it strange that I cannot rename them. Would Todoist consider giving users the ability to rename the options in the priority fields?

Building this feature then allows users to further customise the app so that they can adapt Todoist to meet their needs and not have to adapt their workflow to meet Todoist.

E.g. I might want to rename as urgent, if I have time, high priority, low priority, deep work, quick tasks etc.